shopping for a child aged 5 to 11 is a fun and rewarding experience! Here’s
how it works…
Decide how many children you will sponsor.
Select an organization from the “Agency List” to contact for
a profile of a child.
from local social service agencies qualify children to participate in
the program and develop a profile of each child (see “Profile”
profile lists the name, age, size, favorite colors and style preferences to
guide your shopping.
contact person from the agency will send you as many profiles as you
the profile when you receive it. If it is unclear or a size appears to be
wrong, contact the agency for clarification. If the child is very hard to
fit, ask for another profile. (Don’t worry, hard to fit children will attend one of
our in-store “shopping nights” to try on clothing to ensure a good fit.)
Make copies of the
profiles - for your records, to hand out to your volunteer shoppers, and to
include in the packages for the children for easy identification.
people send out emails, set up a table in their cafeteria to solicit
contributions or sponsorships or have inter-departmental challenges. Some
have “Jeans Days” at the office. Some bosses even offer to match the
contributions collected from employees!
the “Looking for an Opportunity…” flyer or develop your own to
advertise your campaign.
can be used by you to purchase clothing or can be donated to support the
“Shopping With A Teen” or “SWAT” Nights.
Clothing and School
Volunteers who are buying all the clothing for a child should
receive a copy of the profile, the “Clothing List”, the “School
Supply List” and your deadline information. If you are dividing a
profile between shoppers, fill out the name of the shopper on the
“Clothing Pledge Record” document and staple it to a copy of the profile
for your records.... it helps you keep track of who is buying what!
Be sure to track all donations for your records. You need to issue
a receipt for all cash donations and for checks and clothing donations
received with a value over $250. (Note make copies of all receipts
issued. When the drive is completed, you need to send a copy of the
receipts to BTS at PO Box 304, White Plains, NY 10605). Checks should be
issued to “Back-to-School Clothes for Kids”. If you need the check cashed
in order to purchase clothing, call Mary Cullen at 914-697-2746
Shopping Discounts – see “Shopping Discounts” for
information about stores that extend discounts to us.
Paying Sales Tax - see “Paying Sales Tax” for information about paying sales tax.
Contributions for Delivery
child’s clothing should be packaged separately and labeled with the child’s
sure to include a copy of the profile in the package or tape it to the
outside! (We’ve found using “Fed Ex Plastic Sleeves” work great – adhere it
to the outside of package and slip the profile in it.)
Include a copy of the “Good Luck in School” flyer stapled to a
self-addressed stamped envelope to facilitate receiving a “thank you” note
from the children.
Contact the social worker or program coordinator to arrange for dropping off
all volunteers and donors and provide information about the success of the
campaign. See the sample from “Westchester Real Estate” for ideas.
Remember - send copies of all receipts issued to donors to Back-to-School
Clothes for Kids.
Hopefully some thank you notes will arrive that are wonderful to share with
all participants. As you can guess, some children do not respond for a variety of reasons. You can
be sure though, that every contribution of clothing, time and money really helps a
child in distress.
Email firstname.lastname@example.org or call us at
914-576-6053 if you need help or have any questions! We can put you in
touch with people who have been participating in the drive for some time and
are happy to help!